A critical part of the discussion with your IT staff will be whether your existing data network can handle the extra load that will be placed on it by the new phone system. You'll need a network that can handle more advanced network management capabilities, including tools to fight jitter and latency as well as to provide Quality of Service (QoS) and different kinds of network segmentation, especially virtual LANs (VLANs). Only tools like these can help free up your network from too much congestion, which can cause your call quality to decrease or even crash the VoIP system entirely.
A key attraction of VoIP is that it gives these systems the flexibility to work in a wide variety of environments ranging from analog desk phones to softphones piggy-backing on a cell phone. These systems can often also integrate all or part of their softphone clients into other back-office applications, like your customer relationship management (CRM) or help desk platforms. Simply picture the standard interface of such an app that suddenly sports a dial pad and some function buttons as a pop-up screen and you'll have a very basic idea of how some of this works. In addition, these cloud based systems can have a variety of phone numbers in global locations, so that your customers can have free access to your phone at little or no charge.
The SIP-T46S IP phone is the communications tool for busy executives and professionals. This business phone has a faster interface with a rich, high-resolution TFT color display. It’s built with Yealink Optima HD technology, and wideband codec enabling crystal clear communications. The SIP-T46S is also built with Gigabit Ethernet technology for rapid call handling and use with accessories like a Bluetooth USB Dongle and a WiFi USB Dongle.
For an extremely small business, especially one that’s just starting out, Ooma is a smart choice, as it provides all of the hardware and software you need to be up and running quickly. You don’t need a lot of know-how to start using Ooma, which is nice for a small business, where the owner likely has to wear numerous hats, including network management.
A high speed Internet connection is required to "carry" your calls so if you have an Internet outage (or your ISP has an outage) then your phone service will not work. Internet services have improved significantly in the last few years and outages tend to be much less common than they use to be. Again, if you have a cell phone then this may not be an issue for you.
It is much cheaper than a regular landline - most providers offer unlimited calling plans (including long distance) in the USA and Canada for under $10 per month. There are also some great promotional deals available such as 2 year specials that cost around $6 per month (includes all your calling). Comparing this to a regular PSTN (landline) phone service that can cost in the region of $60 per month can result in savings of over $500 per year for many home phone users. If you also regularly call International numbers you can save even more, with rates typically starting from around 1 to 2 cents per minute to many countries.